Do you have a blog, or a podcast? Some variant of the geeky side of media? And you would like to cover Hamacon? Great! Then fell free to apply for Press @ HAMA9! All you have to do is fill out the form that can here found here:
However that said, by submitted that form you are also agreeing to the Hamacon Press Code of Conduct. So please do read through it!
Hamacon Press Code of Conduct
If approved, media outlets must agree to the following:
- Follow all Hamacon and Von Braun Center policies and procedures including, but not limited to:
a. Hamacon Public Safety Policy
b. Youth Escort Policy
c. Public Dress Code
d. Policies regarding the prohibition of “live steel” and “working weapons”
e. All rules, policies, and procedures stated in this document
f. Any rules, policies, or procedures not specifically stated in this document or elsewhere made by authorized Hamacon or VBC personnel.
- Outlet representatives are expected to behave in a professional and courteous manner when interacting with any attendee, guest, staff member, or other individual while attending the event. Any individual found to engage in abusive or harassing behavior will be immediately and permanently barred from the event and other individuals belonging to the same outlet may also have their passes revoked. Non-offending individuals may appeal to be reinstated the following year on a probationary basis, and all appeals will be granted at the discretion of the Director of Media on a case-by-case basis.
- Media outlets must limit the number of press passes to the agreed upon number and will be distributed to the individuals listed. These passes are non-transferable, and if there is a change regarding member(s) of an outlet’s availability to attend, a listed representative of the outlet is responsible for notifying the Director of Media in advance. Last minute changes will be dealt with on a case-by-case basis at the discretion of the Director of Media, and lack of proper notice may result in the denial of press passes.
- Any outlet granted media passes will be responsible for submitting any audio, video, written, photographic, or other form of coverage to the Director of Media. By accepting a Media Pass to Hamacon, the outlet is granting permission to Hamacon to use any content obtained at the convention for promotional purposes without additional compensation or remuneration. Failure to submit proof of coverage within a period of time deemed reasonable by the Director of Media will result in an outlet becoming ineligible for Media Passes to Hamacon for all future events.
- Outlets will be responsible for expressing interest in interviewing convention guests in advance of the event. Guests may not be available for interviews at the event, and availability is subject to change at any time, without notice. In the event that a scheduled interview is canceled or delayed, the Director of Media will attempt to re-schedule, if possible. Scheduling for interviews is subject to the availability afforded by the guest’s schedule, and requests for specific days/times by outlets will not be considered.
- Outlets will be professional and considerate of guests, staff, and other outlets before, during, and after interview sessions. Outlets are expected to report to the Director of Media prior to their scheduled interview time and to vacate the interview area prior to the beginning of the next session. If an interview is in progress, outlets will be quiet and respectful of the proceedings. The length of interview sessions will be dependent on the number of outlets expressing interest, and some interviews may be changed to a press conference-style event if a sufficient number of outlets express interest in interviewing a specific guest. Press conferences will be moderated by the Director of Media or another designated staff member, and outlets will abide by the moderator’s decisions.
- Outlets will not ask guests for photos or autographs before, during, or after interview sessions, as autograph sessions for guests will be scheduled in advance by the convention.
- Outlets will not ask guests to produce promotional materials for their outlets during interview sessions and are encouraged to inquire about such services with the guest after the convention.
- While outlets are permitted and encouraged to take photos and/or videos during the event, outlet representatives must exercise good judgement and courtesy when taking photographs of individuals or groups. Outlets will not stop attendees or other individuals for photographs in high-traffic areas, and designated areas for photography will be provided.
- Outlets will be expected to comply with any directives made by the Director of Media or other authorized personnel made on-site. The policies listed above are not comprehensive, and the Director of Media reserves the right to revoke press passes for inappropriate behavior not specifically outlined.
Refusal to submit to the above policies may result in forfeiture of a media outlet’s passes for all individuals listed, and such outlets may not be eligible to receive passes for future events. Interpretation of rules and enforcement is at the sole discretion of the Director of Media and is not subject to appeal.